Speaker Resource Center

Conference Format

Each educational workshop is 2.5 hours and each educational session is 1 hour, which allows for audience participation. Workshops and sessions must be educational in nature—that is, sales presentations will not be accepted or tolerated. Keep all session content topical and directly related to industry trends without promoting or “pitching” your products or services.

Deliverables (Optional)

Headshot & Brief Bio

Please send an updated headshot and a short bio (less than 50 words) to Breelan Baxter (breelan.baxter@emeraldx.com) to be included on the website and in print items.

Selfie Video

This brief, informal video is a great opportunity for the speaker to introduce themselves, provide a brief description of their session/workshop, and encourage attendees to see them at the show!

This would be used on the website, e-blasts, social media, etc.

Example 1          Example 2          Example 3


A/V Request Form

A link to the A/V request form was emailed to you and is included in your speaker agreement. Please complete the form no later than Friday, August 12.


Each session room will be wired for sound and equipped with a screen, an LCD projector, a head table with chairs and a podium microphone, along with a wireless microphone. You or someone from your session is responsible for providing your own laptop with your presentation fully loaded and prepared. We will provide cables to attach the laptop to the projector. However, if you are using a Mac, tablet, or any other device that is not a PC, you must provide your own dongle.

If you have any additional AV requests (flipcharts, etc.), please submit your requests on the last page of your speaker agreement. We will do our best to fulfill your request. Please note that all requests may not be able to be fulfilled. The conference is unable to provide slide advancers. If you require a slide advancer, you must provide your own.

Room Set-Up

Workshop rooms will be set classroom style and seminar rooms will be set theater style.

Session Room Support

There will be a temporary staff member located outside your session room. They are responsible for checking and scanning attendee badges upon entrance, handing out any speaker-provided handouts (speakers must print and bring them with them), and will give you a 10-minute warning notice prior to your session ending. In case you need assistance, they will also be there as a liaison between you and the AV company.

Speaker Registration

Show Management will register all speakers and will have them available for pick up in the speaker lounge on site. Please be sure to stop by as soon as you arrive at the convention center to pick up your badge. This badge will give you access to all sessions, workshops, and the show floor.

Additional Questions?

If you have any questions regarding session logistics, A/V, etc., please contact Maeghan Horvath, Conference Manager